51³Ô¹Ï

The New York State Office of the State Comptroller implemented a vendor management system with vendor information supplied from the Internal Revenue Service's database from previous W-9 submissions to the IRS.

NEW VENDORS:

Vendors wishing to do business with 51³Ô¹Ï that are not in the must submit a Substitute W-9 Form, including their contact name and email address to 51³Ô¹Ï. This is to be done prior to the purchasing transaction. 51³Ô¹Ï will set up an initial vendor profile in the Statewide Financial System to be used for Purchase Orders and Payments. Forms should be emailed to purchasing@farmingdale OR faxed to 934-420-2443.

VENDORS WITH PROFILE CHANGES:

If there is a discrepancy between a state Vendor Profile and the information Farmingdale State College receives from the vendor to process a Purchase Order (for example, address or name change), the Vendor Profile must be updated by the vendor on the using the Vendor Portal Login before the Purchase Order can be generated.

When choosing vendors for state-funded purchases, 51³Ô¹Ï must also follow New York State Finance Law. As outlined in , vendors will be considered using the hierarchy below.

1. State Preferred Sources:
   
   New York State Finance Law allows purchase of goods and services from preferred sources without competition, and also allows that form, function and utility requirements may be considered. Purchases from Preferred Sources take precedence over all other sources of supply and competitive procurement methods, and do not require a bid, quote, or solicitation requirement. If a preferred source is to be rejected, that source must be given prior written notice with an explanation and an opportunity to respond. For additional information regarding these preferred sources and their offerings visit the and .
   
   
   1. :  New York State Department of Correctional Services
   2. : NYS Preferred Source Program for New Yorkers who are Blind
   3. : New York State Industries for the Disabled
      
      
2. State Contracts and SUNY Contracts:
   
   : The Office of General Services (OGS) awards statewide contracts for many commodities and services. Purchases using OGS state contracts do not require a bid, quote, or solicitation requirement. The  has contract information and search capability.
   
   : The State University of New York offers several University-wide or multi-campus commodity, service, and technology contracts. Purchases using SUNY wide contracts do not require a bid, quote, or solicitation requirement. The  provides information about current contracts for the State University of New York.
   
   
3. New York State Certified Minority and Women-Owned Business Enterprises (MWBE) and New York State Certified Service-Disabled Veteran-Owned Businesses (SDVOB):
   
   SUNY, in tandem with the New York State Department of Economic Development, seeks to promote procurement from certified state minority and women owned business enterprises and service-disabled veteran-owned businesses The College strongly encourages the selection of MWBE and SDVOB vendors when possible. A statewide directory of and can be downloaded and/or searched on the OGS website.
   
   
4. Open Market:
   
   Purchases may be made from vendors that are not a preferred source, on state contract, or on SUNY contract, but are subject to state competitiveness requirements. Purchases using the open market require bids, quotes, and solicitation requirements.

Current procurement opportunities as advertised by 51³Ô¹Ï are listed on the 

The system-wide Supplier Diversity Program is responsible for ensuring SUNY's compliance with Executive Law Article 15-A and Veteran's Services Law Article 3. 

These procedures apply to all procurements exceeding $25,000 for labor, services (including architectural and design services), supplies, equipment or materials, and for procurements exceeding $100,000 for the acquisition, construction, demolition, replacement, major repair or renovation of real property and improvements.  MWBEs and SDVOBs can participate on Farmingdale projects as prime contractors and subcontractors, subconsultants or suppliers. 

Minority and Women Owned Business Enterprise (MWBE) Program:

It is the policy of SUNY to ensure that Minority and Women Owned Business Enterprise (MWBEs), as defined in NYS Executive Law Article 15-A, have an equal opportunity to receive and participate in our procurements, including construction, construction related consultants, commodities and consultant/services. Through the implementation of , 51³Ô¹Ï intends to reach, annually, a mandated MWBE utilization goal of 30%.

The s is available on the OGS website.

Vendors can find everything they need to get started with an MWBE certification application on the .

Service-Disabled Veteran Owned Businesses (SDVOB) Procurement:

It is the policy of SUNY to ensure that Service-Disabled Veteran Owned Businesses (SDVOBs), as defined in Under Veterans' Services Law Article 3, have an equal opportunity to receive and participate in University procurement, including construction, construction related consultants, commodities and consultant/services. Through the implementation of , 51³Ô¹Ï intends to reach, annually, a mandated SDVOB utilization goal of 6%.

The is available on the OGS website.

Vendors can find everything they need to get started with an SDVOB certification application on the . 

• For more information on how to do business with 51³Ô¹Ï or SUNY, please visit the .
  
  
• Vendors can find everything they need to get started with an MWBE certification application on the .
  
  
• Vendors can find everything they need to get started with an SDVOB certification application on the .
  
  
• The Small Business Development Center (SBDC) here on the 51³Ô¹Ï campus provides free, one-on-one business advising. This free technical assistance is available to anyone who wants to start a business or who already owns a business. Services range from answering startup and business structure questions to assisting with business plans, cash flow projections, marketing plans, and loan information. The SBDC can also help eligible vendors with their NYS MWBE Certification.
  
  
• The 51³Ô¹Ï's Campus Construction Information to Bidders site can be used to review advertisements, download forms, and review SUNY's policies and procedures as they relate to construction and construction related services contracting.

• - Purchasing and Contracting (Procurement)
• - Construction Contracting
• - Construction-Related Consultant Contracting Procedures 
• - Participation by Service-Disabled Veteran-Owned Business (SDVOBs) with Respect to State University of New York Contracts
• - Participation by Minority Group Members and Women (MWBEs) with Respect to State University of New York Contracts